Privacy Policy

Who We Are

Company: OKIPIO MANAGEMENT
Address: THE POD, 4 rue de Rodeuhaie, 1348 Louvain-la-Neuve, Belgium (Walloon Brabant)

OKIPIO MANAGEMENT is a consulting company specializing in organizational transformation through the ATMOS Model. We are committed to protecting your personal data in accordance with Belgian and European data protection laws.

What Data We Collect

Contact Information

  • Name and surname
  • Email address
  • Company name
  • Phone number (if provided)
  • Messages and inquiries sent through our contact forms

Technical Information

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent on our website
  • Cookies and similar tracking technologies

How We Use Your Data

Commercial Purposes

We use your personal data for:

  • Responding to your inquiries and providing requested information
  • Commercial prospection and marketing (with your consent)
  • Managing our business relationship with you
  • Sending newsletters and updates about our services (with your consent)
  • Improving our website and services

Legal Basis

We process your data based on: legitimate business interests for commercial management, your consent for marketing communications, and legal obligations where applicable.

Data Sharing and Security

Who We Share Data With

We may share your data with:

  • Technical service providers (hosting, email services) under strict confidentiality agreements
  • Legal authorities when required by Belgian or European law
  • Business partners for joint service delivery (with your explicit consent)

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. All data is encrypted and stored securely.

Your Rights Under Belgian Law

Under Belgian and European data protection law, you have the following rights:

  • Right of Access: You can request access to your personal data at any time by sending us a letter accompanied by proof of identity
  • Right to Rectification: You can request correction of inaccurate or incomplete data
  • Right to Erasure: You can request deletion of your personal data
  • Right to Object: You can oppose the use of your data for marketing purposes at any time
  • Right to Data Portability: You can request your data in a structured, machine-readable format
  • Right to Withdraw Consent: You can withdraw your consent for data processing at any time

To exercise these rights, contact us at: info@okipiomanagement.com

Data Retention

We retain your personal data for the following periods:

  • Contact inquiries: 3 years from last contact
  • Marketing data: Until you withdraw consent or object to processing
  • Business relationship data: 10 years as required by Belgian commercial law
  • Technical logs: 1 year for security purposes

Cookies and Tracking

Anonymous Analytics Data

We collect anonymous analytics data to improve our website. This data does not allow us to personally identify you and includes:

  • Pages visited and time spent on each page
  • Device type and browser used
  • Country and city (derived from IP address, without storing the IP)
  • Interactions with page elements (heatmap)

This anonymous data is collected without your prior consent as it does not constitute personal data under GDPR.

Session Cookies (Essential)

We use a session cookie that expires when you close your browser. This cookie is essential for ensuring consistent navigation and improving the accuracy of our anonymous statistics. It does not require your consent.

Persistent Cookies (With Consent)

With your consent, we may place a persistent cookie (30 days) that allows us to recognize returning visitors. This helps us understand how many people return to our site. You can refuse this cookie via our consent banner.

You can control cookie settings through your browser preferences or via our consent banner.

Complaints and Contact

If you have concerns about how we handle your personal data, please contact us first.

You also have the right to lodge a complaint with the Belgian Data Protection Authority (Autorité de protection des données / Gegevensbeschermingsautoriteit) at:www.autoriteprotectiondonnees.be

Policy Updates

This privacy policy may be updated periodically to reflect changes in our practices or applicable law. The current version is always available on our website. Last updated: 15/06/2026.

Contact Us

For any questions about this privacy policy or our data practices, please contact:

ATMOS

THE POD

4 rue de Rodeuhaie

1348 Louvain-la-Neuve, Belgium (Walloon Brabant)